Course Run Synchronisation Explained

Understand why course run data must stay consistent across internal systems and TPGateway workflows.

Plain-English Policy Summary

Course run synchronisation ensures the same dates, venue, trainer and reference are used across enrolment, attendance, assessment and reporting.

Why This Matters

Training providers need clean, consistent and traceable records. When course, trainee, attendance, assessment, payment and completion records do not align, the provider faces more manual follow-up, slower administration and weaker audit readiness.

Common Mistakes

• Internal schedule differs from submitted run
• Wrong reference copied
• Cancelled runs still active
• Manual edits not reflected elsewhere

Recommended Operating Practice

• Use one source of truth
• Lock approved run details
• Track changes
• Reconcile before enrolment

How EdcoreTMS Helps

EdcoreTMS helps training providers simplify this workflow by centralising records, standardising operating steps, highlighting missing information and giving managers visibility across course runs, enrolments, attendance, assessments, payments and grant-readiness items.

Frequently Asked Questions

Is this an official SSG guide?

No. This is a plain-English operational guide by EdcoreTMS. Providers should still check official SSG or TPGateway instructions for formal submissions.

Why does this matter to training providers?

These records affect administration, compliance visibility, funding readiness and audit preparation.

How does EdcoreTMS help?

EdcoreTMS centralises training records, flags missing items, supports operational dashboards and reduces spreadsheet-based follow-up.